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Microsoft Places is an AI-powered workplace app for flexible work. Places helps organizations reimagine flexible work with AI, enables employees to connect more easily in person so that they can make the most of in-office days, and optimizes space management with occupancy and utilization data.
Microsoft Places also supports individual desk booking.
Many features of Microsoft Places depend on a fully established hierarchy of buildings, floors, and rooms/workspaces. Go to Configuring buildings and floors for more information on configuring this hierarchy.
License requirements
Microsoft Places offers core, premium, and AI-driven features, depending on your license.
The following subscriptions provide access to core Places features:
Microsoft 365 Business Basic
Microsoft 365 Business Standard
Microsoft 365 Business Premium
Microsoft 365 or Office 365 (E1, E3, E5)
Microsoft 365 or Office 365 for Education (A1, A3, A5)
Microsoft 365 for frontline workers (F1, F3)
Additionally, these subscriptions provide access to core Places features in Teams:
Microsoft Teams Essentials
Microsoft Teams Enterprise
Microsoft Teams EEA
Feature description
| Feature | Description | Where | License |
|---|---|---|---|
| Work plans | Set your work location schedule ahead of time to let your coworkers know when you will be in the office and when you will be remote. | Calendar in New Outlook1; Calendar in Teams2; Places app3 | Core |
| Workplace presence | Update your work location to let your coworkers know you've arrived in the office, and also see who else is in the office that day. | Calendar in New Outlook; Calendar in Teams; Places app | Core |
| In-person events | Request invitees to attend your meeting or event in person, and see each person's attendance mode along with their response in the event tracking pane. | Calendar in New Outlook; Calendar in Teams | Core |
| Hybrid RSVP | When an event is marked as in-person, participants can share whether they will attend in-person or virtually. | Calendar in New Outlook; Calendar in Teams | Core |
| Places card | Easily see who's coming into the office and quickly adjust your work plan from your calendar. | Calendar in New Outlook; Calendar in Teams; Places app | Core |
| Places explorer | Get a singular view of the people, spaces, and experiences at each workplace location. | Places app | Premium |
| Places Finder | New experience to book rooms and desks, with rich metadata including pictures, floorplans, A/V capabilities, accessibility, and more. | Calendar in New Outlook; Calendar in Teams | Premium |
| Individual desk booking | Allow users to select and book individual desks for their day in the office. | Calendar in New Outlook; Calendar in Teams | Premium |
| Room check-in and auto release | Allow users to check in to rooms, as well as enable the automatic release of reserved rooms when unoccupied. | Teams chat, Teams panels, Microsoft Teams Rooms | Premium |
| Quick book | When you haven't booked rooms for your in-office meetings, you can get room recommendations and quickly add rooms for some or all of your meetings that day. | Calendar in New Outlook; Calendar in Teams; Places app | Premium |
| Team guidance | Allows leaders and managers to define work patterns, set in-office expectations, and adjust the rhythm to meet the needs of their teams. | Places app | Premium |
| Intelligent suggestions | Tailored recommendations to organize your day, such as adding rooms for in-person meetings. | Calendar in New Outlook; Calendar in Teams; Places app | Premium |
| Space analytics | Visualize intended and actual occupancy data for your buildings, rooms, and workspaces. | Places app | Premium |
| Managed room booking | Copilot recommends rooms based on various factors and rebooks rooms if there is an update or conflict. | Calendar in New Outlook; Calendar in Teams | Copilot |
| COMING SOON: Recommended in-office days | Copilot will recommend the best days to come into the Office, based on your scheduled meetings and your coworkers' work plans. | Calendar in New Outlook; Calendar in Teams; Places app | Copilot |
| Space analytics with Copilot | Copilot will help analyze and explain key data points and trends in your space utilization graphs. It will compare current utilization metrics (such as occupancy, desk usage, and room bookings) against previous time periods and highlight important changes and trends. | Places app | Premium+Copilot |
1: New Outlook is currently available on Windows and on the web.
2: The new calendar experience in Teams is generally available and on by default on Windows, MacOS and the web.
3: The Microsoft Places app is available on the web and as a connected app in Outlook, in Teams, and in the Microsoft 365 app, on desktop and mobile.
Note
In Exchange hybrid environments, Places features are only available for users with a mailbox managed in Exchange Online. Users with an on-premises mailbox can't access the Places app, Places Finder, or other Places features such as work plans. These users can continue to use Room Finder in Outlook, but any metadata added to rooms or workspaces won't display. To learn more about limitations on on-premises resource mailboxes, go to Set-PlaceV3.
More resources
You can find more resources here:
Tip
As a companion to this article, we recommend using the Microsoft Places Advanced Deployment Guide when signed in to the Microsoft 365 admin center. This guide customizes your experience based on your environment. To review best practices without signing in and activating automated setup features, go to the Microsoft 365 setup portal.